Constitution | PACRAO

Article I - Name
The name of this organization shall be the Pacific Association of Collegiate Registrars and Admission Officers, hereinafter referred to as the Association.

Article II - Purpose
The purpose of the Association shall be to provide, by annual conferences and other means, for the consideration of professional issues common to its members, to provide professional development opportunities for its members, and to contribute to the general advancement of education, especially higher education in the regional area of the Association.

Article III - Membership
Section 1. Institution Membership
Any higher education institution within the geographical boundary lines of the Association that is 1) a degree granting institution accredited by a regional institutional accrediting association or a national accrediting association recognized by the Executive Board, or 2) a Canadian institution that is a member of the Association of Universities and Colleges of Canada, or 3) federated with, or affiliated to, a member institution of the Association shall be eligible as a Member Institution.

Section 1.1 - Institutions that were members prior to the 1984 annual meeting, and who have retained continuous membership, shall retain their membership and voting rights regardless of the aforementioned criteria.

Section 1.2 - Each unit or division of a complex institution, where the unit or division is either geographically separate or separately accredited by another regional accrediting association shall be eligible as a Member Institution, provided it meets other membership criteria.

Section 2. Active Membership
Any educator whose professional function is in admissions, enrollment management, financial aid, institutional research, records, registration, and closely related functions in a Member Institution (see Sections 1 and 1.2 above), shall be considered an Active Member. Each Member Institution will designate its Active Members.

Section 3. Associate Membership
Persons, organizations, corporations, agencies, or candidates for institutional accreditation, which are found to have parallel purposes to the Association, may be considered for associate membership, subject to approval by the Executive Board. Organizations, corporations, agencies, and institutions that are candidates for accreditation will designate their Associate Member(s).

Section 4. Extended Membership and Retired Members
Active members who leave the profession due to retirement or employment in other fields may elect to continue their membership as Extended Members or be listed as Retired Members. In acknowledgement of their contributions to the profession, Extended Members renew their individual memberships annually, but pay no membership dues. Retired Members are individuals who retire from the profession and elect to leave PACRAO. Their membership information is maintained for historical purposes.

Section 5. Honorary Membership
Persons who after long and valued membership in the Association have transferred their activities to other education fields but still evidence an interest in the welfare of the Association, or any person who though not actively engaged in the profession has rendered noteworthy service to the Association may be approved by the Executive Board for Honorary membership. Members may submit names to the Executive Board and/or the Past Past President.

Section 6. Voting
For the election of members to the Nominations and Elections Committee, all Active, Associate and Honorary members may vote. For the election of officers, there is one vote per Member Institution; Associate and Honorary members may not vote. For all other voting issues, there is one vote per Member Institution; Associate and Honorary members may not vote. Voting eligibility is determined by the names and institutions listed on the computer file two weeks prior to the mailing of the ballots or prior to the voice vote. The vote that is cast on behalf of the Member Institution may be cast by any Active Member representing that institution.

Article IV - Officers
Section 1. Elected Officers
The officers of the Association shall be a President, a President- elect, a Vice President for Professional Development, a Vice President for Membership, a Vice-President for Publications and Information Technology, a Secretary, and a Treasurer.

Section 2. Executive Board
The officers named in Section 1, together with the immediate Past President and the Diversity Development Advocate (appointed by the President), shall constitute an Executive Board; all are voting members. The individuals chairing the General Conference Committee and the Program Committee shall be ex officio and non-voting members of the Executive Board.

Article V - Amendments
This constitution may be amended at any annual meeting by a two-thirds vote of the Member Institutions present and voting, providing that notice of the proposed amendment has been sent to the members at least one month in advance of the meeting. A constitutional amendment not thus proposed in advance may be adopted by four-fifths vote of the Member Institutions present and voting.

as amended November 6, 2002
Victoria, British Columbia

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